Step 3: Prepare Your Report

​For holders reporting 50 or more properties, you are required to prepare your report in an electronic format.  Electronic reports are also encouraged and preferred for holders reporting less than 50 property owner records. Reports containing 50 or more property owners not in the State-prescribed format may be rejected and returned to the holder for compliance with these guidelines.

To assist holders in reporting in the specified electronic format, HRS Pro provides free reporting software to holders with 200 or less properties to report.

For holders with less than 50 property owners, the report may be filed in an electronic format (preferred) or manually input online at Holder Report.  

Property Due Other States

In most cases, unclaimed property should be reported to the state of the last known address of the owner (entitled state). Certain types of property such as traveler’s checks and money orders are reported to the state in which they were purchased. In a situation where the owner’s address is unknown or a foreign address, the property is due to the state where the holder is incorporated. While North Carolina has reciprocal and exchange agreements with some states, holders are encouraged to ONLY report to North Carolina those properties for which it is entitled or incidental property. Incidental property is ten or fewer properties totaling $1,000 or less which are entitled to a state other than North Carolina. Please contact the entitled state to confirm reciprocity practices of the entitled state prior to reporting the property to North Carolina.

NOTE: Due to law changes, any property owed to owners with a last known address in California must be reported directly to California regardless of the value or number of items.

Negative Reports

Negative reports are not required. If you elect to file a negative report, it must be manually entered online at Holder Report.

Reporting Securities

Please follow the registration instructions for remitting and reporting securities detailed in Reporting, Registering, and Transfer Instructions for Securities.

Reporting Tips

  • When preparing your report, ensure that the proper NAUPA Class Code and Owner Relationship Code fields are properly completed to assist in returning property to the rightful owner. 
  • Holders are required to include in their report the full name, last known address, social security number (SSN) or federal tax identification number (FEIN), date of birth, driver’s license number and state of issuance, and email address for each owner if known.
  • Only valid SSNs or FEINs should be entered in the SSN/FEIN field.  Do not populate this field with zeros, dashes, account numbers, etc.
  • Properties should be reported with an Owner Type Code as either ‘Other’ or ‘Unknown’.
  • Fees can not be accessed unless there is an enforceable contract with the owner or authorized by statute and is not regularly reversed or otherwise cancelled.
  • Holders are encouraged to report all properties individually, regardless of the amount, to assist in returning all property amounts to the rightful owner. 

Need to File an Extension

Extensions may be granted for good cause, according to N.C.G.S. § 116B-60(e).   Holder must complete an Extension Request Form prior to April 1st for all Life Insurance Holders, and prior to October 1 for all other holders, providing the name and tax id for each holder requesting an extension.  An estimated payment should be submitted for each Holder requesting an extension.

 

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